Apply for a Postal or Proxy vote
You must be registered to vote...
Before you can apply for a Postal or Proxy vote, you must be registered to vote. You can register to vote online on the Gov.UK website - You must provide your name, address, date or birth and national insurance number. Providing this information makes the registration process more secure.
If you have already registered to vote then click on the down arrows below for more information on Postal and Proxy Voting.
Voting by post
It is possible to vote by post in an election. However to vote by post you will have to be registered under IER. If you apply to vote by post you will receive a postal pack (ballot paper, postal voting statement and return envelopes) at the address you have requested.
You will not be able to vote at a polling station. However it is possible to hand your complete postal pack into a polling station within the Fife Council area if you are unable to post it in time.
Someone voting on your behalf (a proxy vote)
If you can't vote in person, you can apply to vote by proxy. However to vote by proxy you will have to be registered under IER, as will the person you ask to vote on your behalf. Anyone can be your proxy as long as they are eligible to vote in the election and are willing to vote on your behalf.
You have to provide a reason for needing a proxy vote.
- you are going away on holiday
- you have a physical condition that prevents you from getting to the polling place
- the kind of work you do means you can't get to the polling station
- you have to attend an educational course
- you are a Crown Servant or a member of Her Majesty's Armed force.
To apply for a proxy vote please complete the correct form which you’ll find here. Return it to Fife Council’s Electoral Registration Team.
Contact details are at the bottom of this page.
Frequently Asked Questions
Postal Voting FAQs
Postal Voting FAQs.
- Q. PROBLEMS WITH POSTAL PACK
PROBLEMS WITH POSTAL PACK
- Q. 1. I haven't received my postal pack.
If you applied for a postal vote by 24th May, 2016 your postal pack will be posted on Thursday 2nd June. If you haven’t received your postal pack by Thursday 9th June please call 03451 55 55 22 for a replacement pack.
If you applied for a postal pack after 24th May, 2016 your postal pack will be posted on Tuesday 14th June, if you haven't received that pack by Monday 20th June please call 03451 55 55 22 for a replacement pack.
The law requires us to seek confirmation of your identity before issuing a replacement pack – this could be your passport, driving licence, bus pass or student card.
If you don’t have any of these documents then we can advise what other forms of identification can be used.
We will cancel the original pack once we’ve issued you with a replacement.
- Q. 2. I'm an overseas voter and haven't received my postal vote.
If you haven’t received your postal pack please call 03451 55 55 22 for a replacement pack.
However, be aware that this is often too close to the election and may not reach you in time to return it.
- Q. 3. I am missing envelope "B".
- Q. 4. I am missing my ballot paper/postal voting statement.
Please check contents of your postal pack again as the ballot paper can get caught up in other documents.
If it is still missing, we can send you a replacement after you send us back all contents of original pack for cancellation. (This can be done by post but may be easier in person). Please email Postal.Voting@fife.gov.uk or call 03451 55 55 22 for a replacement pack.
- Q. 5. The ballot paper number does not match the number on the postal voting statement
You should receive one white ballot paper in your pack.
The number on the ballot paper should match the number on your postal voting statement (PVS).
If the ballot paper number does not match the number on the PVS please call 03451 55 55 22 for a replacement pack and return all of the pack so the pack can be replaced.
- Q. 6. I've received more than one ballot paper
If you have more than one ballot paper, please check if one of the numbers on the ballot papers match the number on the postal voting statement.
If it does, you can complete and return the ballot paper as normal but please include any additional ballot papers in a separate envelope in the envelope B.
- Q. I'VE MADE A MISTAKE
I've made a mistake
- Q. 7. I've accidentally destroyed/damaged my postal pack, (e.g. shredded, spilt coffee, dog has chewed the ballot paper, etc.)
If the damage is only superficial (e.g. a coffee spill) this won’t invalidate your vote. Let it dry then clearly mark the ballot paper, complete your date of birth and sign the Postal Voting Statement.
If the ballot paper has been damaged and cannot be used you will need to return the damaged pack and apply for a replacement pack by calling 03451 55 55 22..
We can reissue a pack any time after postal votes have been issued.
- Q. 8. I've detached the Postal Voting Statement (PVS) from the Envelope A although it says not to detach it!
Don’t worry, this isn’t a problem. Put the Postal Voting Statement (PVS) and envelope A, containing the completed ballot paper, into envelope B making sure that the Returning Officer’s address is showing in the envelope window and send it back.
- Q. 9. I've filled in the wrong date of birth.
Score it out and enter the correct date of birth above the boxes if necessary. Do not use Tippex as this may invalidate your vote.
- Q. 10. I've signed the wrong Postal Voting Statement (PVS) (e.g spouse's).
Score it out and sign correct PVS, outwith the signature box if necessary. Do not use Tippex as this may invalidate your vote.
- Q. 11. I've filled in the wrong box / I've made a mistake on my ballot paper.
Score out your vote. Make it very clear who you wish to vote for. Do not use Tippex as this may invalidate your vote. Do not sign or initial the change as this may identify you as the voter.
- Place your ballot paper in envelope A,
- sign the Postal Voting Statement,
- add your date of birth to the Postal Voting Statement and;
return the envelope and Postal Voting Statement (with your signature and date of birth on it) in envelope B.
- Q. 12. I've sealed envelope B without putting all of the documents in?
Open it carefully and put the rest of the documents in and re-seal envelope B. Sellotape is fine.
- Q. 13. I've received my vote back, what should I do?
Please open envelope B and turn the envelope A/Postal Voting Statement around so that the Returning Officer’s address can be seen in the window.
There may be orange franking marks on the envelope B - score these out and return the postal pack.
- Q. MISCELLANEOUS QUERIES
- Q. 14. How do I know you have you received my postal vote?
To see if your postal vote has been received and opened please visit:
and log in using your username (this can be found under the barcode in the top right hand corner of your Postal Voting Statement) and password (which is your Date of Birth), after 6pm between 14th June – 23rd June.
· It takes time to open all the postal packs due to the numbers received
· We can only check postal packs which have been opened
· We start opening postal packs on Tuesday 14th June and the site will be updated by 6 p.m. each day,
If you have posted your postal pack to us by Friday 17th June and your details still do not appear on the website after 6pm on Tuesday 21st June, please call us on 03451 55 55 22.
- Q. 15. What's the deadline for applying for a replacement postal voting pack?
5.00 p.m. on polling day (23rd June)
But please be aware that, by law, any requests for a replacement postal vote pack after 5pm on the day before polling (Wednesday 22nd June) can only be dealt with in person.
So after 5pm on 22nd June you will have to return the replacement pack in person. Please call 03451 55 55 22 to arrange to do so.
- Q. 16. Can I cancel my postal vote and vote at the polling station instead?
Yes but there is a limited window to do so and you can only do so if you have not returned your postal pack.
You must contact us on 03451 55 55 11 by 5 p.m. on Wednesday 8th June to let us know this is what you want to do.
Remember that if you have left it too late to post your postal pack back you can still hand in your pack to a polling station in Fife although you cannot get a ballot paper from a polling station.
- Q. 17. I've changed my name since I applied for a postal vote. What do I do?
If you have changed your name (e.g. married/divorced) you can still vote but must use the signature that appears on your postal vote application form. Otherwise the signature on your Postal Vote Statement will not match when it’s scanned.
- Q. 18. My husband/wife is ill and can't sign the Postal Vote Statement.
Unfortunately no one can sign a Postal Voting Statement on behalf of another voter, not even under a Power of Attorney.
For future elections, our Electoral Registration team can issue the voter with a “waiver”. This means the voter does not have to sign the Postal Vote Statement. To arrange a waiver call 03451 55 55 11.
- Q. 19. What do I do if I need help to complete my postal vote?
There’s a step-by-step picture guide with the “Quick Guide to Postal Voting” leaflet in your pack as well as the video above. We hope this helps, but if you need further help call 03451 55 55 22 or ask a friend to help you. However this person must not disclose how you have voted to anyone.
- Q. 20. I've forgotten to return my postal vote. What can I do?
You can return your postal vote to your nearest polling station on polling day up until the polls close at 10 p.m.
- Q. 21. Where is my nearest polling station to hand in my postal vote?
- Q. 22. I can't find an answer to my question on this page, who should I contact?
Tel: 03451 55 55 11 Contact Electoral Registration online
By Post: Fife House North Street Glenrothes Fife KY7 5LT