Information sharing protocols


Information Sharing Protocols

Data sharing between agencies gives practitioners access to relevant and accurate information and enables them to provide service users with the best possible care and support.
Information Sharing Protocols (ISP’s) provide guidance for practitioners on best practice when sharing information between agencies; they detail when data can be shared, the process that should be followed and sources of further advice and support.
ISP’s can have a national or a local (Fife based) context. They are created and developed as required, and when no longer needed they are archived or deleted as appropriate.
Within Fife, data sharing is governed by the Scottish Accord on the Sharing of Personal Information (SASPI) which sets out a high level agreement for information sharing between agencies; currently Fife Council, NHS Fife and Police Scotland - Fife Division. It is likely that additional agencies will sign up to the SASPI framework over the next few years.
Current ISP’s relevant to Fife are listed below.
Practitioners will be able to access ISP's with business confidential elements through their own agencies.
The table below groups the ISP’s by content / function.
Title Purpose Agencies
Child Protection    
Children's Services ISP Detailed guidance for practitioners on information sharing in relation to child protection and in meeting the needs of children, young people and their families within the Getting it Right for Every Child Framework (GIRFEC). NHS Fife, Fife Council, Police Scotland - Fife Division and the Scottish Children's Reporter Administration.
Vulnerable Adults    

Fife Adult Protection Committee ISP

Detailed guidance to support the regular sharing of personal information for the support and protection of adults at risk of harm. NHS Fife, Fife Council, Police Scotland - Fife Division.
Health and Well-being    
Alcohol and Drug Partnership Recovery Services ISP Supports the regular sharing of personal information for people recovering from substance misuse

NHS Addiction Services, NHS Fife Community Pharmacies, FIRST, DAPL , ADAPT, Frontline Fife, NHS Fife Psychology Services, FASS, Fife Community Drugs Team, Addaction, NHS Fife Vulnerable in Pregnancy Midwifery Service, NHS Fife Blood Borne Virus Service.

Local Intelligence Network - Controlled Drugs ISP Provides practitioner guidance on the regular sharing of information for the management and safety of controlled drugs.

NHS Fife, Police Scotland – Fife Division, Fife Council, NHS Scotland Counter Fraud Services, Professional Regulatory Bodies, Care Inspectorate.

Fife Rights Forum Information Sharing Protocol To facilitate the exchange of information between partners and improve the procedures for signposting and referral of clients between services. NHS Fife, Fife Council, Fife Rights Forum, Referral and Signposting Partners.

Supports the regular sharing of personal information for the Emis Web Project and will allow the sharing of Kelty Practice Emis Information with the NHS Fife staff working within the Integrated Care and Support Service.

NHS Fife - Hospital at Home Team and Kelty GP Practice
Crime Prevention    
Community Safety ISP Detailed guidance for information sharing in relation to anti-social behaviour.

Barnardos, Barony Housing Association, Clued-Up, The Zone, Fife Council, Police Scotland - Fife Divison, Scottish Fire & Rescue Service, Fife Housing, Kinetic, Kingdom Housing, Glen Housing, Ore Valley Housing, Ochil View Housing Association, Margaret Blackwood Housing Association, Home Scotland, SACRO Mediation and Youth Justice Service, Victim Support Fife, NHS Fife, Fife Alcohol Support Service, Kirkcaldy YMCA.

Fife Council Criminal Justice Social Work Service

Supports the regular sharing of personal information in relation to Criminal Justice Social Work Service users and their engagement with third sector partner agencies.

Fife Council and a wide range of third sector agencies.
MARAC ISP Detailed guidance on the sharing of personal information in dealing with high risk cases of domestic abuse through the Multi Agency Risk Assessment Conference (MARAC) process and other cases deemed to be high risk. Police Scotland – Fife Division, NHS Fife, Addictions Services NHS Fife, Independent Advocacy Service, Kingdom Abuse Survivors Project, Fife Council Social Work and Criminal Justice Services, Fife Women’s Aid, Fife Council Education and Children’s Services, MARAC.
MAPPA ISP Supports the regular sharing of personal information between agencies involved in Fife Multi Agency Public Protection Arrangements. Police Scotland - Fife Division, Fife Council, NHS Fife, Scottish prison Service, SCRA, G4s, SACRO, JCP, Richmond Fellowship, Circles of Support and Accountability.




Karen Welsh, Data Protection & Information Policy Specialist 
Tel: 03451 55 55 55 + Ext 44 30 78 Contact Karen Welsh online
By Post: Fife House North Street Glenrothes Fife KY7 5LT
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